How Do I?> share a folder or a database in RefWorks with colleagues? (RefShare)

How do I share a folder or a database in RefWorks with colleagues? (RefShare)

Answer

Use RefWorks RefShare!

Contents

Introduction

RefShare provides subscribing institutions and universities the ability to allow users to share their Refworks database or just specific folders from their RefWorks database with other users in their organization and colleagues anywhere. RefShare users have the ability to allow exporting, printing, generating a list of references, and even using custom output styles at the folder or database level. Existing RefWorks users can export from a RefShared database or folder directly into their own RefWorks database.

Step-By-Step

  1. From within RefWorks, click on Folders and then Share Folders.


  2. If the entire database (all references and all folders) is to be share, click on Share Entire Database or if a specific folder or folders is to be shared, locate the folder by name and click on the Share Folder button next to that folder.
  3. The Shared Folder Options page is now displayed. As owner of the database, you will determine what options and permissions your RefShare Recipients will have such as:
    • E-mail the URL for your shared folder or database to your intended RefShare Recipients
    • Determine what print, export and bibliography generation options your RefShare Recipients will have.
    • Allow RefShare Recipients the ability to post comments to your shared references.
    • Decide if you want to include in your shared folder or database any custom output styles or RSS feeds currently in your RefWorks account.
    • Enable an e-mail option that provides RefShare Recipients an easy way to contact you directly from the RefShared folder or database
    • Turn your shared folder or database into an RSS feed for others to access via an RSS Feed Reader.
    • Give your folder or database a title and a description.
  4. Once you click on the share folder or share database button, a URL is created. This URL can be e-mailed to your intended RefShare recipients. You can copy and paste this URL into your own e-mail or, by clicking on the E-mail URL button, RefWorks will create a message with the URL and some information for the recipient on how to use RefShare to view your references.
  5. Add the Recipients' e-mail addresses, separating multiple addresses with a semi-colon.
  6. Make any changes to the Reply to, Subject or Message areas in the appropriate text boxes. Click Send E-Mail. Clicking the Reset button will restore the default message.


  7. Click on the Back to Sharing button in the upper right corner and the folders that have been shared will be marked with a URL as well as a green network icon on the folder.
  8. To cancel sharing, click Remove Share and the URL is removed as well as the green network icon.

Help

For additional information about sharing bibliographic records in RefWorks, Ask a Librarian here or at hslref@virginia.edu .

 

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